Our Administrator Alexis Scott and our Custodian David Wilson are invaluable members of our team.

 

Administrator’s Responsibilities

 Office Administration

  • Respond to telephone and e-mail requests for information about MERA, its programs and events
  • Retrieve and open mail, distribute and file as required
  • Maintain archives of MERA events and programs i.e. press clippings and photos
  • Make regular bank deposits
  • Maintain monthly MERA’s financial files and records for accountant
  • Respond to inquiries from accountant and Board Treasurer
  • Provide administrative support to Board as required
  • Coordinate Annual General Meeting
  • Arrange for timely payment for goods and services – meet with treasurer twice a month
  • Attend monthly Board meetings and provide written monthly report to board on previous month’s activities and upcoming events.  Point out issues or concerns from members or the public
  • Assist with grant applications as required
  • Coordinate licenses and special permits as required
  • During any absence for an extended period, critical issues be flagged to the Board to be dealt with during time away

Memberships

  • Maintain up to date membership list, mailing lists and email addresses.
  • Send email to membership about membership renewals starting in November
  • Maintain Mail Chimp, Facebook, etc

Programs and events

  • Coordinate workshop and event registrations, collect and deposit participant fees
  • Work with Program Committee as needed
  • Handle building rentals
  • Coordinate with music committee and promotion for musical events
  • Weekly & Monthly Groups – make sure they have what they need with regards to membership & promotion
  • Keep Calendar of Events on Website up to date
  • Coordinate summer camps & registrations, collect and deposit participant fees

 Publicity and Public Relations

  • Publicize programs and events including fundraising through membership mailings, press releases and approved advertising
  • Compose and send ‘e-newsletter’ out to membership bi-weekly
  • Update MERA bulletin board & whiteboard calendar
  • Work with website volunteer to ensure up to date information, work with website designer as needed for maintenance and tech changes

 Schoolhouse Facilities

  • Coordinate rental agreements – contracts, payments, etc.  Make sure everything is legal.
  • Liaise with MERA custodian & building committee as needed.
  • Coordinate with Lanark Highlands Township & Health Unit as needed
  • Negotiate contracts, like Bell Canada, Storm Internet, etc.

Custodian’s Responsibilities

 Custodial

Weekly

  • Take garbage & recycling to the dump.

Monthly

  • Monthly inspection of facility as per Township checklist
  • Ensure the salt in the softener is topped up as required (check regularly)

Semi-annually

  • Check the condition of floor tiles and arrange for waxing if needed. (Building Committee)
  • Change batteries in Smoke and Carbon monoxide detectors when clocks are changed in Fall

Seasonally

  • Cut grass and trim as required
  • Remove snow from the walkways as required; salt and sand walkways as required.

Cleaning every two weeks - including but not limited to the following:   

  • Wipe kitchen counters with surface cleaner
  • Scour sinks and clean faucets with kitchen cleaner
  • Wipe out fridge
  • Check stove and clean as necessary
  • Clean garbage/compost area as necessary
  • Dust/wash display case in entrance way
  • Dust shelves/tables as much as is possible without moving all objects
  • Dust piano
  • Vacuum ledges of chalk boards
  • Clean bathroom sinks/faucets with cleaner/scrubbers, dry faucets with cloth to shine
  • Clean mirrors in bathrooms with vinegar and paper towels
  • Soak and clean toilets with toilet cleaner. Clean the outside of toilet basins.
  • Purchase toilet paper, paper towels, hand soap, cleaning supplies as needed. (Action Sanitation)
  • Take bathroom garbage to main garbage in kitchen
  • Wipe and clean window ledges as necessary
  • Clean windows when needed
  • Vacuum and wash all floors and vacuum rugs